Who can do this?
An Echo360 Administrator must contact Echo360 Support to make this change.
By default, once a Zoom integration with Echo360 is set up, all recordings to the Zoom cloud performed by users in your Zoom account are automatically copied from the Zoom cloud into Echo360. The user/owner of those meetings will see the meeting recording in their Echo360 Library. For details on this integration and how it works see Integrating With Zoom.
Instructors and Teaching Assistants have the ability to "opt out" of the automatic ingestion of their Zoom meetings using the Zoom Settings tab of their Account Settings page. Other users managed by your school's institution Zoom account who also have Echo360 accounts may have their meetings automatically ingested as well.
Echo360 however provides the option to "reverse polarity" on the opt in/opt out default. Switching this default would change the Zoom integration so that NO Zoom cloud recordings are auto-ingested into Echo360, and that Instructors and Teaching Assistants must actively turn ON the feature in their Zoom Settings. Administrator and Student recordings cannot be auto-ingested if this change is made. However, as always, users can manually download individual meetings from the Zoom cloud and upload them to Echo360 as needed. See also the note at the bottom of this page.
If you are setting up a new Zoom integration with Echo360, requesting this change enables it across all users in your institution and it works as described immediately above.
If you have an EXISTING Zoom integration that you want to change, be advised of the following:
- Instructors/Teaching Assistants who have never altered any settings on the Zoom Settings page (either changed the Automatically Copy checkbox or configured an alternate email) will have the automatic ingestion setting changed to unchecked or "opted out". If they WANT to have any future Zoom meetings auto-ingested to their libraries, they will need to check the box in the Zoom settings tab to actively opt-in to automatic ingestion of their Zoom meeting recordings.
- Instructors/Teaching Assistants who have changed any of the Zoom settings in ANY way (unchecked the box, unchecked then re-checked it, or entered/removed an alternate email address) will see NO CHANGE. Once a change is made by the user, it is respected by the system, even if the institution default is changed.
Be Advised: The ability to launch a Zoom instant meeting from the Echo360 interface requires the instructor or teaching assistant to have the Automatically copy Zoom recordings option turned ON.
An Echo360 Administrator must email a request for this change to firstname.lastname@example.org, identifying themselves, their institution, and explicitly requesting the change to the default setting for auto-ingest of Zoom cloud recordings to Echo360.
NOTE: If you are an Echo360 Administrator and you want to change this default to require opt-in for auto-ingest, but you ALSO want to have your Zoom meetings auto-ingested, give yourself the Instructor role, then switch your currently active role in Echo360. From there you can open the Account Settings page and enable the Automatically Copy Zoom recordings to Echo360 checkbox.