As an administrator, adding media to a group works a little differently than it does for other users, in as much as you have access to all of the Groups in the system and all (or a large portion) of the video/audio media in the system.
There are two ways admins can add content to a group:
- Enter the group and click Add Media. The restriction here is that you can only add media you own to the group this way. Adding media from within the group functions the same way for admins as it does for non-admins. However, it does provide the option to upload a file to the group from your local machine or a shared drive.
- Share to the group from the Media Details page. This process is documented below. This also functions the same way for admins as it does for non admins, except that institution-level admins have access to more groups.
WHO CAN DO THIS? Any administrator in the system, either institution-level or delegated admin. Institution-level admins can select ANY group to share media to; delegated-admins can only see and share media to groups they are a member of.
One thing to note is that the media in the group can be set to appear in the order in which it is ADDED to the group, with the newest additions shown first. Keep this in mind if you want group members to view the media in a certain order. Members can change the displayed order of the media if necessary, but it appears, by default, in the order it is added.
Finally, understand that group media is "shared" media, meaning it is linked to from within the group. If you or another user deletes that content, it is also removed from the group. If you do not own the media and deletion is a concern, consider making a copy that YOU own (if that option is available to you), and adding the copy to the group instead.
The Share to groups option is located at the very bottom of the Share Settings area of the Media Details page.
To share media to a group from the media details page
- From the Completed captures list on the CAPTURES page, find the capture you want.
- Click on the capture row to open the media details page
- Below the viewing panel in the Share Settings section of the page, scroll down to Groups, shown in the below figure.
Any groups where this media already resides is listed, along with a Share with drop-down list for sharing into other Echo360 groups.
Click the drop-down list and begin typing the group name where you want to add this media.
- Select the group from the list of options when it appears. The item is immediately shared into the group.
The Groups area of the Share Settings section should now list the newly selected group. Group members can now view this media from within the group. Group members with Remove media rights can remove this item from the group content when appropriate.
To REMOVE an item from a group, click the X next to the group name as identified in the below figure. This immediately removes the share and the item no longer appears in the Group's Content tab.
The main difference for Admins between adding media to a group from the media details page (described above) and from within the group is that from within the group you can select ONLY the media you own. It also allows you to upload media from your local computer or a shared drive to Echo360 and add it to the group at the same time. Both of these procedures are provided below.
To add your media to a group
- While logged in as an administrator, click Groups from the main menu across the top of the page.
- Use the Filters or Search bar to find the group you want to add media to.
If you are an institution-level administrator, all groups in the system appear for you. If you are a delegated-administrator, only those groups to which you have been added as a member appear.
Click on the Group tile to open the group you want to add content to.
The group page opens, as shown in the below figure.
- Click Add Media from the top of the page.
Alternately, if there is no media in the group yet, you will also see an Add Content button on the Content tab. Both methods open the same selection box.
A dialog box appears with the Import From Your Library tab active, listing all media you own that you can add to this group. As an administrator, if you need to add media you do NOT own to this group, use the Groups Sharing section of the media details page using the steps provided at the top of this page.
- If you need to upload a media file to include in the group, click the Upload New Media tab, and refer to the instructions later on this page.
- If necessary, use the Search Content text box to find the media file you want to add.
Select the video or presentation you want to add to the group.
Remember that the order in which the media appears in the group is the order in which it is added to the group, newest additions shown first.
- At the bottom of the box, click Done.
The Content tab of the group appears, with the added media appearing. Click Add Media and repeat these steps to add more items to the group.
The steps below are for uploading a media file (video or presentation) to Echo360 and adding it to the group as a single process. The media is added, processed, and shared to the Group Content tab for viewing by group members. NOTE that just like all uploaded media, the media must complete processing before users can view it.
To upload media for sharing in a group
- Enter the group and click Add Media, as described in the above procedure.
- From the media selection dialog box that appears, select the Upload New Media tab, as shown in the below figure.
- Click Select Media.
The dialog box changes to allow you to upload from your local machine (this is the default).
- To select to upload from a shared drive location (such as Dropbox or Google Drive), click the appropriate icon from the list on the left side of the dialog box.
- Follow the options to find and select the media file to upload to the Group.
- Click Upload.
Once the file is uploaded, you are returned to the content list in the group and you should see a confirmation message of a successful upload. If an error occurs on upload, you will receive an appropriate message box.
Remember that the newly uploaded media will not have a preview thumbnail; the tile will read Processing while the item is being processed by Echo360. How long this takes is partially dependent on the size of the media file. Once processing is complete, group members will be able to view the media.