The look and feel of the Player is changing in December with the Q4 release. Upcoming changes are identified in this article by providing screenshots labeled "Old UI" and "New UI".

For Administrators
As the administrator of the system, you can manipulate the captures in the system, including editing videos, editing media details, or deleting captures. You can also Publish from the captures page.

You can only edit details for or reprocess completed captures. You can delete any capture as long as it is not currently in the Capturing state.

Captures page options

Editing details, reprocessing a capture, and deleting a capture can all be done from the Captures page.

Hovering over a completed capture row exposes a chevron (menu arrow) on the right side of the row.
Clicking the chevron opens a menu with the appropriate commands.

Deleting a capture in any state except Capturing can also be done from the Captures page.

Hovering over a capture row from another state list exposes a trash can icon on the right side of the row.
Clicking the trash can deletes the capture. You will be asked to confirm the deletion.

Reprocess a capture

Completed captures can be reprocessed if needed. For example, if you add a branding watermark or video intro / outro to the system, you can apply the branding to existing captures by reprocessing them.

In addition, if you have the ASR All Media feature turned on for the institution, you can reprocess older captures or those that otherwise do not already have transcriptions, to have them sent for transcription. Alternatively, you can select Request Transcript to send individual media out for transcription, regardless of the current ASR toggles' settings.

To reprocess a capture

1. From the Completed status list on the Captures page, find the capture you want.
2. Hover over the capture row and select Reprocess from the chevron menu as described above.

The capture is sent back to the media processor and reprocessed. When finished, the newly processed capture replaces the originally selected capture in all locations where it appeared.

Edit a capture or video

Completed captures / processed videos can be edited if needed. Typically the "owner" of the video is the person responsible for editing, however, Administrators also have that ability if needed or if your institution's workflow requires it.

REMEMBER: Editing a video edits every published version of that video; the changes you make will appear in all linked instances of the video.

To edit a capture / video

1. From the Completed status list on the Captures page, find the capture you want.
2. Click on the capture row to open the media details page, shown below.

   Alternatively, you can hover over the capture row and select Edit video from the chevron menu as described above.

3. Select the Edit Media option from the media details page shown below.

   Old UI
   New UI

4. Edit the video (trim the ends or cut segments) as needed. See Editing a Video for detailed instructions.

Once you complete the edits, the video is reprocessed. You can view the final product or edit the media details once it re-appears in the Completed captures list.

Edit title and description

As an administrator, you can edit the details of any capture media, including the Title of the capture, the description, as well as any tags that have been or need to be added.

To edit media details

1. From the Completed status list on the Captures page, find the capture you want.
2. Click on the capture row to open the media details page, shown below.

   Alternatively, you can hover over the capture row and select Edit details from the chevron menu as described above.

3. Select the Edit option from the media details page shown below (it appears with a pencil icon).

   Old UI
   New UI

4. In the Edit details dialog box, enter or edit the Title, Description, and / or Tags as necessary. Separate multiple tags with commas.
5. Click SAVE.
6. The media details page refreshes to show the edited title, description, and / or tags you may have added below the playback panel.

Delete a capture

As an administrator, you may need to delete captures from the system, if they are no longer needed or if they have not been completed properly and need to be re-captured.

You cannot delete a capture that is in Capturing status. All other captures can be deleted.

Deleting a capture is permanent and cannot be undone.

Deleting Captures will un-publish the capture from any location it is currently published. Capture deletion also deletes references to those captures in student notes, Q&A activity, and confusion flags. The notes and Q&A activity will remain, but they will no longer be tied to the capture once deleted. You will receive a dialog box confirming this is what you want to do.

To delete a capture

1. From the Completed status list on the Captures page, find the capture you want.
2. Click on the capture row to open the media details page, shown below.

   Alternatively, you can hover over the capture row and select Delete from the chevron menu as described above. This is the required process for most Error-status captures.

3. Select the Delete option from the media details page shown below.

   Old UI
   New UI

   
   
   
4. Review the warning message in the confirmation dialog box. (Seriously, someone wrote that warning to let you know the consequences of your actions. You can't undo this.)
5. Click OK to confirm the deletion.