Who can do this?
Only Group Managers (formerly Group Owners) can change the permissions for, or remove group members. Exception: Managers cannot remove other Managers. Only Institution-level Echo360 Administrators can remove or demote (change permissions for) Managers in a group.
Creating a Group makes you a Manager by default, and any administrator added to a group is automatically a Group Manager.

Granting member permissions in a group simply indicates what the selected user can or cannot do with the media in the group. Each member gets an Access Level assigned to them. ALL group members can view the media. 

Use the Membership tab in your groups to see a list of members, add or remove members, and edit existing member permissions. Respectively these actions are done using the Add Member button, Delete button (trash can icon), and Edit button (pencil icon), all identified in the below figure.

You can also Sort the members list by clicking each column header. Clicking multiple times changes the sort from ascending, to descending, then back to ascending. The arrow next to the column heading indicates sort order; up arrow for ascending, down-arrow for descending. The Name column sorts by user FIRST name.

The sorting is NOT nested; the list can be sorted by one column at a time.

Group Access Levels and Permissions

Each Access level is a pre-defined set of permissions, except the Custom level, which allows you to choose which permissions to give that group member. The below figure shows the Edit permissions modal with the Access level drop-down list open, listing the options described below the figure.

Selecting each Access level from the drop-down list changes the bottom portion of the Member permissions dialog box to explicitly list the permissions the Access level does and does NOT have. This is shown in the figures that accompany each description that follows.

Reviewer - This is a VIEW ONLY access level. It allows these members to view the media in the group but they can perform no other actions. 

Collaborator - Collaborators have the Post permission, which allows them to post the media to locations outside of the group. This includes posting group media to a class in an Echo360 section as well as generating a public link to any piece of media, for viewing outside of Echo360.

IMPORTANT: If giving Students the Post permission in the group, understand that IF the student embeds group media for an LMS/VLE Homework assignment through the Echo360 embed media tool, that media is locked and cannot be edited or deleted, even by the owner. Admins can delete the media if necessary.

Contributor - Contributors are designed to be users who actively contribute to the group. Contributors, as shown in the below figure, can add and upload media, make their own copies of the media, post the media outside of the group, and download the media to their local machine.

Manager - A group Manager (formerly called group Owner) has control over all aspects of the group. This includes having all rights to the media in the group as well as control over membership and permissions. The only thing a Manager cannot do is remove or demote another Manager in the group. Only administrators can remove or change the permissions for a group manager.

Custom - If none of the pre-set Access levels are appropriate, select Custom. The Custom access level allows you to enable specific permissions for the media in the group.

Your permission options include: 

• Add & Upload - These members can add media to the group, either from their existing content library or by uploading files to Echo360 and into the group.
• Copy - These members can make their own copies of group media. 
• Remove - These members can remove the media from the group. This privilege is typically added along with Add & Upload but can be given (and revoked) separately.
• Post - These members can post the media from the group into an Echo360 course, or outside of Echo360 via a Public link, or into an LMS course by embedding it into a content window.
  

  IMPORTANT: If giving Students the Post permission in the group, understand that IF the student embeds group media for an LMS/VLE Homework assignment through the Echo360 embed media tool, that media is locked and cannot be edited or deleted, even by the owner. Admins can delete the media if necessary.

• Download - These members can download copies of the media to their local computer for offline viewing.

Once given, these rights can be changed, revoked, or re-added as necessary EXCEPT FOR MANAGER permissions. Once a user is made an Manager in a group, that privilege cannot be removed except by an administrator OR you can ask the user to leave the group. If you re-add them, you can do so with different group access permissions. You can always remove yourself by leaving the group.

NOTE: If an Administrator has disabled the Library for students, students can still participate fully in groups but they cannot add or upload media to the group, as doing so requires access to their Library (anything a user uploads goes to their library; Echo360 accesses it from there). If a student is a group Manager, the add/upload permission is assumed, but the Add Media button is not provided so the student has no method of adding media to the group.

Adding Users to a Group

To add a user to a group

1. Enter the group you want to add the user to.
2. Click the Membership tab, identified in the figure at the top of this page.
3. Click the Add Media button, identified in the figure at the top of this page.
4. In the Add a Member modal shown below, begin typing in the Share with field to begin a search for matching users. The search attempts to match first name, last name, and email address with the text you enter as you type.
5. When the user you want appears, select them from the list.
   
6. Click on the Access level drop-down list to select the permissions you want to give this user. Selecting each Access level displays a list of that level's media permissions, all of which are described above.
   
7. If none of the pre-set access levels are appropriate, click Custom, then use the checkboxes to add specific media permissions to this user. Your Custom selection options are described above.
8. When finished, click Share.

The user is added to the Membership list, and their Access level or Custom permissions are shown along with their name and email address, as shown below.

Editing Group Member Permissions

To change the permissions of a group member

1. Enter the group and click the Membership tab, identified in the figure at the top of this page.
2. If necessary, use the Search box at the top of the members list to find the member whose permissions you want to change.
3. Click the Edit button (pencil icon) for that user, as identified in the below figure.
   
4. Make changes to the Access level or Custom permissions for the user, all of which are described earlier on this page.
5. When finished, click Save Changes.

The membership list appears and the changes you made are reflected in the Access column for that user. Remember you can sort each column by clicking the header, to find what you need from the membership list. 

Removing a Group Member

You can remove any member of a group except other group Managers (formerly called group Owners). Only Echo360 Administrators can remove or demote Managers in a group...except for yourself.

You can remove YOURSELF from the group using the delete icon as described below. This is the same as if you select Leave Group from the Actions menu at the top of the page. You will receive a confirmation message, informing you that another group Manager or an administrator will have to add you back if you leave by mistake. 

IMPORTANT: You will NOT receive a warning message or other confirmation when removing any user (other than yourself) from the group. BE CERTAIN you are selecting the user you want to remove. If you remove a user by mistake, you can add them back using the instructions earlier on this page. 

To remove a user from a group

1. Enter the group and click the Membership tab, identified in the figure at the top of this page.
2. If necessary, use the Search box at the top of the members list to find the member you want to remove.
3. Click the Delete button (trash can icon) for that user, as identified in the below figure.
   

The user is removed from the membership list immediately and no longer has access to the media in the group.