Some institutions do not want to allow users to share publicly available links to video content. The Public Links and Embeddable player links toggles allow administrators to control the ability to generate and subsequently share public URLs to content in Echo360.
The Public Links toggles can be configured to allow Admins, Instructors, Teaching Assistants, and/or Students to generate public links to content. For Instructors and Students, this only applies to content they own. For Teaching Assistants, it applies both to media they own, as well as to media published to sections where they are enrolled. Admins can create and manage public links to any captures visible in the Captures page.
Three items to note regarding the Public and Embeddable Links toggles:
- The Main toggle controls access: The top level or main Public Links toggle does two things. First, allows Admins to generate public media links. Second, it can be used to disable playback of Echo360 media through ALL posted public media links. This does not apply to LMS/VLE embeds created using the updated secure-link embedding tool discussed in the next bullet.
- For LMS/VLE embedded content: If you have upgraded to using the "secure-link" Echo360 Embed media tool for embedding media into the LMS/VLE, you no longer need to have public links enabled for Instructors and Students. These LMS/VLE exist separately from the Public Link feature. Note, however, that videos embedded prior to the upgrade still require the Main (Admin-level) public link toggle to remain on, as discussed in the first bullet.
- Check the Copy Content feature setting: If users are allowed to copy course media from the Class List page, they are now own the copy they generate. As owners, they are then able to create and post a public link to that media. Just be sure to review your institution's policies and configure both of these toggle settings for Students and Instructors/Teaching Assistants as appropriate.
To enable/disable public links to Echo360 content
- Log in as an administrator.
- Click the Settings icon in the upper-right corner of the screen.
- From the Settings menu, select Institution Settings.
The Institution appears at the top of the list and is selected by default.
- On the right side of the Institution Settings page, click Features.
- Scroll down to the Public Links and Embeddable player links section of the page, shown in the below figure.
There are four toggles in this section. Three of them determine whether users can create public links to media, and are discussed on this page. The toggle for allowing indexing is discussed in Allowing Indexing of Public media links.
- Enable/disable the main toggle switch.
- If disabled, NO users can generate or manage any public links to content (including Admins). In addition, any existing public media links are disabled; users cannot view content via any currently posted links.
- If disabled, the sub-toggles are not available.
- If enabled, Admins can create public links to any capture they have access to.
- If the main toggle is enabled, enable/disable the By Instructors and Teaching Assistants toggle. If enabled, all instructors and teaching assistants can create public links for media in their Library (media they own); and teaching assistants can generate links for media they have access to within the class list of sections where they are enrolled.
- If the main toggle is enabled, enable/disable the By Students toggle. If enabled, all students can create public links for media in their Library (media they own).
- As appropriate, review and click Yes on the confirmation message that appears.
IMPORTANT: As stated above, when the main feature toggle is disabled, any existing public media links and non-secure embedded videos in an LMS/VLE will no longer work; users clicking a posted media link will see an error, as disabling this feature deactivates the association between the public link and the media.